Portfolio Leasing Coordinator




Full time

Job Status



Job Summary:

As a Portfolio Leasing Coordinator, you will play a crucial role in servicing one of Tenant CS's highest profile new national clients. You will be part of a small but high-performing team based in Melbourne, with frequent interactions with your colleagues in Sydney. Your primary responsibility will be to manage lease renewals across a large portfolio of sites across the eastern seaboard.

While a significant portion of your time will be devoted to reviewing and negotiating commercial terms, establishing a good rapport with key stakeholders such as clients, landlords, and solicitors is crucial for achieving success. In addition to lease management, you’ll also lean in to assist our Melbourne advisory team who oversee end to end real estate consultancy projects to businesses.

Key Responsibilities:

Portfolio Leasing Coordination (80%): As the new Portfolio Leasing Coordinator you’ll spend the bulk of your time servicing one of Tenant CS’s high profile new national clients. This includes:

  • Client relationship management
  • Management of leasing transactions, including renewals and licenses
  • Project tracking and reporting - you’ll consistently maintain a detailed database providing a clear overview of project activity and progress
  • Negotiation of terms within approved parameters to achieve optimal results and tenure
  • Liaise with client's solicitors to facilitate the preparation and finalisation of appropriate lease and license documentation
  • Responsibility to validate and manage critical data
  • Escalate difficult landlord matters and disputes to the appropriate management
  • Respond to day-to-day correspondence

Project Support Coordinator (20%): In addition to lease management, you’ll also lean in to assist our Melbourne advisory team who oversee end to end real estate consultancy projects to businesses. While there are team assistants, analysts and virtual assistants that already support this team (and you), your role might include:

  • Providing tactical support by liaising with agents;
  • Organising and facilitating property inspections; and
  • Developing proposals, financial analysis, property comparison reports and presentations to help win business.

Skills & Experience:

Our ideal candidate will have:

  • Experience in commercial real estate (ideal but not essential)
  • Strong interpersonal skills to build rapport and influence
  • Experience in negotiation, client service or key account management
  • An eye for detail, process, time management, and organisation
  • Be able to thrive in both autonomous and collaborative work environments, always approaching their work proactively and with an entrepreneurial and growth mindset.
  • The motivation to pick up the phone, professional etiquette while negotiating with our key-client’s tenants, and the drive to close deals (and enjoy celebrating wins!).

The Benefits:

  • A competitive base salary and discretionary bonus
  • Flexible working arrangements to support work-life balance
  • Professional development opportunities
  • Interstate travel opportunities
  • Career progression and promotion opportunities
  • Parental leave cover
  • Be part of a high performing team who take their work (but not themselves) too seriously.

About Tenant CS:

At Tenant CS, we believe that the commercial real estate industry is broken with the odds stacked heavily in favour of landlords. We're on a mission to fix it and rebalance the scales for commercial tenants - helping them save time, money and grey hairs when it comes to their real estate challenges.

Our team is made up of an amazing bunch of professionals covering workplace analysis, lease negotiations, fitout management, and even legal logic. We take what we do (but not ourselves) seriously and have worked with great companies like LVMH, Zip Co, Samsung, Pernod Ricard, Beyond Blue, and The National Breast Cancer Foundation.

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Research shows that men apply to jobs when they meet an average of 60% of the criteria, while other genders (and intersecting identities) tend only to apply when they check every box.

Tenant CS is proud to be an inclusive workplace where diversity in all its forms is valued, and every member of our team is encouraged to bring their whole self to work. So, if you have what it takes but don't meet every single criterion, we would still love to hear from you.